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Windows: Best practices for making Word documents accessible The following table includes key best practices for creating Word documents that are accessible to people with disabilities. What to fix How to find it Why fix it How to fix it Include alternative text with all visuals. Visual content includes pictures, SmartArt graphics, shapes, groups, charts, embedded objects, ink, and videos. To find missing alternative text, use the. Alt text helps people who can’t see the screen to understand what’s important in images and other visuals. Avoid using text in images as the sole method of conveying important information. If you must use an image with text in it, repeat that text in the document.

Selecting an item in this report will take you to that item in the document. Calendar synchronization video guides for mac. Word for Mac. Select Review; Then Check Accessibility; External Resources. The WebAIM site offers more information, including how to create accessible Microsoft Word documents for PC and Mac. Microsoft’s guide, Create Accessible Word Documents. As a last resort, you can try to access the document in Microsoft Word X or Word 2004 on a Mac, as some older documents are inaccessible with the Word 2008 compatibility mode. If the document can be opened with an older version of the program, save the file with a new name, and then again try to use it on the Mac with Word 2008.

In alt text, briefly describe the image and mention the existence of the text and its intent. Add meaningful hyperlink text and ScreenTips. To determine whether hyperlink text makes sense as standalone information and whether it gives readers accurate information about the destination target, visually scan your document. People who use screen readers sometimes scan a list of links. Links should convey clear and accurate information about the destination.